IRIHS Policies

The Institute for Advanced Studies (IHS) has established the Institutional Repository of IHS (IRIHS) to increase the visibility of its research and provide open access to its research outputs. The policy establishes the framework within which IRIHS is managed.

Metadata Policy

for information describing items in the repository

1. Anyone may access the metadata free of charge.
2. The metadata may be re-used in any medium (e.g. for citation purposes) without prior permission for not-for-profit purposes provided the OAI Identifier or a link to the original metadata record are given.
3. The metadata must not be re-used in any medium for commercial purposes without formal permission.

Data Policy

for full-text and other full data items

1. Anyone may access full text or other full data items free of charge.
2. If not tagged differently, copies of full items generally can be reproduced, displayed or performed, given to third parties, and stored in a database in any format or medium for personal research or study, educational, or not-for-profit purposes without prior permission or charge, provided:
   • the authors, title and full bibliographic details are given
   • a hyperlink and/or URL are given for the original metadata page
   • the content is not changed in any way
3. Full items must not be sold commercially in any format or medium without formal permission of the copyright holders.
4. This repository is not the publisher of any given content; it is merely the online archive of IHS.
5. Mention of IRIHS as source when using items from this repository is appreciated.

Content Policy

for types of document & data set held

1. This is an institutional or departmental repository.
2. IRIHS holds the following types of materials:
   • accepted versions (author's final peer-reviewed drafts)
   • published versions (publisher-created files)
   • unpublished versions (mainly research reports)
3. Items are individually tagged with:
   • their peer-review status.
   • their publication status.
4. Principal Languages: English; German

Submission Policy

concerning depositors, quality & copyright

1. Items may only be deposited by authors who are accredited members of IHS, in person or via delegated agents.
2. Authors are encouraged to deposit full texts (format PDF-A is recommended).
3. Deposited items can only be made public by administrators, who vet items for the quality of metadata and according to internal formal criteria.
4. The validity and authenticity of the content of submissions is the sole responsibility of the authors.
5. Items can be deposited at any time, but will not be made publicly visible until any publishers' or funders' embargo period has expired.
6. Any copyright violations are entirely the responsibility of the authors.
7. If IRIHS receives proof of copyright violation, the relevant item will be removed immediately.

Preservation Policy

1. Items will be retained indefinitely.
2. IHS library and IT will try to ensure continued readability and accessibility.
3. IRIHS regularly backs up its files according to current best practice.
4. Items may be removed at the request of the author/copyright holder, but this is strongly discouraged.
5. Acceptable reasons for withdrawal include:
   • Journal publishers' rules
   • Proven copyright violation or plagiarism
   • Legal requirements and proven violations
   • National Security
   • Falsified research
6. Withdrawn items are not deleted per se, but are removed from public view.
7. URLs will continue to point to 'tombstone' citations, to avoid broken links and to retain item histories.
8. Changes to deposited items are not permitted, but Errata and corrigenda lists may be included with the original record, if required.
9. If necessary, an updated version may be added. There will be links between earlier and later versions, with the most recent version clearly identified.
10. In the event of the repository being closed down, the database will be transferred to another appropriate archive.